FAQ

A. Lubricus 2014
B. General Con Info
C. Registration
D. Programming
E. Hotel and Travel
F. Miscellaneous

A. Lubricus 2014

1. Will there be a Lubricus 2014?
Almost certainly yes!

2. When will the con be held?
To be determined. Watch this site for updates.

3. Where will the con be held?
The con will take place at the Holiday Inn (http://www.holidayinn.com/hotels/us/en/renton/SEART/hoteldetail) in Renton, Washington, just outside of Seattle. To find out more about the hotel and the area go to the Hotel & Travel page.

4. Who can come to the con?
BF4F welcomes any attendee who will be over the age of 18 on the first day of the convention. We also recommend that potential attendees like wizarding slash.

B. General Con Info

1. What is this con all about?
Lubrics is a fan-inspired and fan-run wizarding slash convention presented by By Fans 4 Fans, LLC (aka BF4F).

2. Who can come to the con?
BF4F welcomes any attendee who will be over the age of 18 on the first day of the con. We also recommend that potential attendees like wizarding slash.

C. Registration

1. What does registration include?
Registration includes admission to all Programming events, admission to the Blue Ball, drink tickets redeemable at the Blue Ball, and admission to the Morning After Breakfast.

2. When and how can I register?
Registration will be conducted via Livejournal. Please see the Registration page for a detailed description of the process and the applicable dates.

3. What is your cancellation policy?
Registrations may be cancelled any time before the applicable  Cut-Off Date by contacting registration@bf4f.org. In the event of a proper cancellation before the Cut-Off Date, BF4F will provide the cancelling registrant with a refund of 95% of the registration fee (5% for transaction fees). The cancelling registrant’s spot will then be offered to the next person on the waitlist if a waitlist exists. Cancellations will not be accepted after the Cut-Off Date and no refunds after the Cut-Off Date will be issued. Refunds of hotel rooms are subject to the terms and conditions of the hotel’s cancellation policy. Please see the Attendance and Cancellation Policy for further details.

D. Programming

1. What will Programming look like?
There will be two general kinds of programming: Classroom Programming and Common Room Activities. Classroom Programming can include panel discussions, round tables, how-to sessions, scheduled squee — anything that is suited for a group of 30 or so fans in a Classroom setting. Classroom Programming will be organized and scheduled in advance of the con; attendees will have the opportunity to suggest topics for these sessions on the LJ, and to volunteer to organize and moderate discussions that interest them. This will all happen on the Lubricus LJ about three months prior to the con, so stay tuned for updates.

The Common Room is available for activities that are not necessarily prescheduled or would be more appropriate for a smaller, more intimate setting, such as impromptu round tables, knitting sessions, drabbling or drawbling sessions, meet-ups for outings, games, cosplay, and so on. Since the Common Room is available 24 hours a day during the con, it will also be the location for some scheduled activities in the evenings. Attendees who wish to organize or suggest a Common Room activity in advance will have the opportunity to do so on the LJ. Stayed tuned to the LJ for more information. There will be a sign-up sheet on-site if attendees would like to plan any Common Room activities at the last minute.

Other con events may take place at other locations in the hotel, for example in guest rooms, the con suite, the hotel restaurant, the pool, or even offsite. There will be a displayboard in the Common Room where attendees can find out about all con events and any last minute changes to the schedule.

2. Which rooms in the hotel will the convention be using and when will they be open?
The convention space involves three main areas: the Classrooms, the Common Room, and the Con Suite. The Classrooms will be open from 10 AM until 5 PM on Friday and Saturday. The Common Room and the Con Suite will both open on Thursday evening and will stay open continuously (24 hours) until Sunday. The Common Room will close early Sunday morning in preparation for the Morning After Breakfast. The Con Suite will close Sunday at approximately 3 PM EST.

3. What is the difference between the Common Room and the Con Suite?
The Common Room is a fun space for registrants to decompress within close proximity to the Classrooms. Amenities include tables and chairs, a space for cosplayers to take photos, a bulletin board for announcements, a fan art gallery, and more. The Con Suite is a hospitality suite located on the second floor of the hotel. It is a bit smaller than the Common Room, but if you wander in there you just might find some tasty wizarding baked goods, snacks, and who knows what else.

4. Will there be dealers at the con?
There won’t be a dealer area, but BF4F may be hosting a Craft/Art Fair at which attendees can sell or trade their stuff. Stay tuned to the LJ for more information about how to join the fun.

5. Will there be a ball event?
Yes, on Saturday evening, BF4F hosts the Blue Ball! The double entendre is intended to inspire your costume choices: add a dash of blue to your dress robes, cast a color charm on your hair, or dress as your favorite character in a state of sexual frustration! You can dance to the music or just relax and hang out with your friends. There will be appetizers, a bar, and a few more magical surprises. The Blue Ball (plus drink tickets) is included as part of registration. Non-con attendees can also purchase admission to the Blue Ball. Email registration@bf4f.org to reserve a ticket for your guest.

E. Hotel and Travel

1. Which airport should I fly into?
The closest airport is the Seattle-Tacoma (aka SeaTac) airport (http://www.portseattle.org/seatac/). The con hotel is about 4 miles away from SeaTac Airport. It probably does not make logistical sense to think about flying into another airport.

2. How do I get from the airport/train station/bus station/my friend’s house/anywhere else to the con hotel?
There are a variety of options available, including the Light Rail (http://www.soundtransit.org/), shuttles, cabs, and driving. For more detailed information, consult the Hotel & Travel page.

3. How do I reserve a room at the con hotel?
There are two ways to reserve a room in the convention block – and just as a reminder for those who aren’t familiar with con finances, it’s extremely important to the con that you reserve a BF4F room, so please do use one of these methods – the con depends on it!

First, after registration open, you can do it by phone – just call (425) 226-7700 and say you are reserving for BF4F. If you are told that no BF4F rooms are available, please do not reserve a room at the regular rate! Instead, please contact us at info@bf4f.org so we can increase the size of the room block.

Second, you can do it online. There is a link in the Hotel & Travel page that will take you to a hotel reservation page where you can book rooms directly for the BF4F room block. Note that this is not the same as using the Holiday Inn’s regular online booking service, or any other online reservation service, because reserving through this direct link ensures that your room is credited to the BF4F room block.

Finally reserve your room now! If you don’t get a room in the BF4F room block and the hotel fills up, you will not be able to stay at the hotel!

4. Is there parking at the con hotel?
Yes, onsite parking is complimentary to all registrants.

5. Does the con hotel have internet access?
Yes, the guest rooms have free wireless and wired internet access. The Classrooms, Common Room, and Con Suite also have free wireless internet access. There will also be a Rechargio! station in the Common Room and in the Con Suite.

6. Does the con hotel have a business center?
Yes, the hotel has a business center located in the lobby.

7. Can I bring my pet?
The con hotel does allow pets under 40 lbs after payment of a refundable deposit. Please contact the con hotel for specific details.

8. Is there a restaurant in the hotel and/or near the con hotel?
Yes, the hotel has a restaurant (http://www.holidayinn.com/hotels/us/en/renton/SEART/hoteldetail#Dining) that serves breakfast, lunch, and dinner. In addition, Seattle’s Best Coffee is available for free in the lobby from 5 AM until 10 AM. There are also a number of other eating options within walking distance. Please see the Hotel & Travel page for details.

9. Is there a pool and/or exercise facility in the con hotel?
The hotel has an outdoor pool with a sundeck and hot tub. Although Seattle weather is pretty iffy, we expect it will be open during the convention. The hotel also has an exercise facility with cardio and strength training equipment.

10. How close is the hotel to downtown Seattle?
The hotel is about 10 miles away from downtown Seattle. Seattle is easily accessible by Light Rail and the hotel has a shuttle to the nearest Light Rail stop. Downtown Seattle is also easily accessible via cab or driving.

F. Miscellaneous

1. What will the weather be like?
Answering this question about Seattle is nearly impossible, but we’ll take a shot. Mid-August tends to be warm with daytime highs averaging in the low-to-mid 70s. You can expect the hotel to be well air-conditioned. It generally does not rain in August, but one never knows with Seattle. If it is not raining, days tend to be sunny and clear. If it does rain, expect a light drizzle, not thunderstorms.

2. What is your privacy policy?
The safety and privacy of registrants is of the utmost concern to BF4F. Accordingly, we pledge that badges will only include the name registrants have indicated as their badge name during registration. In addition, BF4F will take care to insure that any personal information disclosed during registration is not shared outside the ConCom and volunteer staff who have a “need to know.” Please see our Privacy Policy for further details.

3. Will the press be present at the con?
BF4F will not specifically invite members of the press to the convention or provide special press registration for members of the press. If a member of the press registers for the convention, they will be expected to abide by our Privacy Policy. If a non-registered member of the press is seen at the convention, they will be asked to leave.

4. Who is BF4F anyway?
BF4F is a group of fans who got together with a vision form a wizarding convention that would be slash-friendly, affordable, and privacy conscious. Our goal is stated in our name: to present a convention that is by fans for fans. Please see the Staff page for further details about the ConCom and other people who are helping to make the con a reality.

5. Do the Concom members or volunteers get a discount on registration or room fees?
No, this convention is run by fans for fans. Because the entire ConCom is made up of fans, everyone on the ConCom is required to pay for their own registration and room. This policy also applies to volunteers.

6. I must be a real dunderhead because I have read the entire FAQ and I still have questions. What do I do?
Email us at info@bf4f.org and we will try to help.